02/2016 CCS February Newsletter


Here is Your February CCS Newsletter...

This newsletter contains important information so please take time to read it

Image:Barry Thomas with students from St Francis in Thames, showing works created with paint made from local traditional sources.

Kia ora koutou,

Happy New Year!  We hope you’ve all had a relaxing and enjoyable summer.  We’re already into February and many of you will be running your first funding rounds for the year. As always, if you are experiencing any issues pulling your reports together, or have any questions, please just give us a call.

Administrators’ Information

More CCS Brochures are in!
We’ve reprinted more CCS Brochures (the DLE ones with ‘Funding for local arts’ on the cover) and our cupboards are all stocked up again! Please email Mel if you’d like some CCS brochures sent out.

Grants Tracking Tool (GTT) – some useful tips for completing

Project Descriptions
When you fill out your GTT (also known as your CCS Report) please make sure that the project descriptions are clear and concise as this information helps Creative New Zealand understand which projects have been funded. Here are some good examples of project descriptions:
  • Publishing a book of graphic and literary work by young and unpublished Maori poets in Te Reo, English and Spanish.
  • Training 100 ethnic young migrants in traditional Korean dance, instrument playing and martial art with performances across Auckland.
  • Running a series of performing arts workshops for people with intellectual disabilities, with two public performances.
  • Five performances of a new site specific work exploring the history of 86 Bank Street, Whangarei's only stone building.
Participant and audience numbers
In your funding round reports, we ask for numbers of participants and audience. What we’re looking for is:
  • Participants includes people who are actively involved in making and/or presenting a work
  • Audiences are people who have brought a ticket to an event or, for free performances, workshops or public art work, people who have specifically come to view - or stopped to view - that art work or performance. This does not, for example, include casual passers-by who may only glance at a public artwork or people walking past a street performance. 
Administrators - please keep an eye on the numbers that applicants submit in their completion reports and go back to applicants if the numbers seem a little unrealistic.

Detail on ethnicity and/or cultural traditions
On the application forms, under ‘Ethnicity of applicants’ and ‘Cultural tradition of the project’ some applicants may have inserted some detail. This detail needs to be transferred into your GTT, but all we are after are the names of the ethnicity or cultural tradition e.g. Samoan, French, Brazilian.

Improving application forms
Thank you to those who have given feedback about the number of pages in the application forms. We will review this form and provide you with an improved version in early July. If you have any other suggestions please please email us

Submitting reports – reminder about the June deadline
Those of you who have funding rounds closing in May will need to ensure that your reports are completed and returned to us by 20 June to give us enough time to process them before the CCS year end.

If you think you may have any trouble with meeting this deadline please contact us to discuss.

Sharing this newsletter with your committee
We recommend that you forward these newsletters to your assessment committee.  Assessors should direct any questions they might have back to you. You may also like to forward the FAQ sheet in the CCS Dropbox to your assessors, but please note that this is updated each quarter.

Regional Hui
Briar will be running regional hui in South Canterbury and Otago in April, with upcoming individual CCS meetings planned for the northern South Island, Waikato, Far North and Taranaki. These hui have proved to be informative and positive in the past and we are more than happy to make one happen in your area.  If you would like to host a regional hui, please get in touch with us.


Dropbox link
A reminder that all current CCS forms, guides, brochures (in 11 different languages), sample forms, recent newsletters and all our FAQs are available in our Dropbox folder

Remember that if you need to adapt the application form, there are instructions on how to do this in the CCS Dropbox folder under ‘CCS application form and guide’

New FAQs
New FAQs that have been added to the Dropbox include:
  • Who should be on our assessment committee?
  • Do we have to provide travel costs and fees for assessors?
  • What do I do if an applicant doesn’t return their project completion report?
  • What if a project completion report isn’t satisfactory?
  • Do we need applicants to send in receipts?
Being accessible
Do you and your communities know about Arts Access Aotearoa? Arts Access advocates for people in New Zealand who experience barriers to participation in the arts, as both creators and audience members. Arts Access has drafted this story for its website which you might want to re-use – perhaps inserting some local examples.

The Arts Access website has numerous resources that are useful for arts groups, arts venues, artists and non-arts groups wanting to run accessible arts programmes.

Making the money go further
We all know that the money is just one way to support quality projects.

On the Creative New Zealand Website we have a list of links to other sites which provide useful information, how-to guides and other resources. These can be very useful for artists and arts groups so please pass these on - either directly or via your assessment committee.

And if you have any useful links, please share them with us.

Telling the story…

Please keep sending us images and stories of successful projects. It’s really important to share examples and tell others of the success of CCS. We are compiling these so they can be shared with assessors and potential applicants across New Zealand.


St Chads Charitable Trust supports adults with mild to moderate intellectual disabilities to become active members of the Rotorua community by providing a range of fun and accessible activities which promote skill development and interests.

In 2015 CCS supported St Chads to create two pieces of 3-dimensional art which were the main focal point of their annual art exhibition as well as being displayed in other settings.

The first artwork, shown above, helped participants to develop skills in wood burning, mosaic and decoupage, Participants were in turn able to share their skills with the general public through open gallery demonstration and teaching sessions at The Rotorua Arts Village.

The second artwork was a life size moa. This was completed in the community at a local aluminium factory providing participants with the opportunity to further develop their metalwork skills and communication strategies.


Image: Students making paint made from local traditional sources

As part of the annual Thames Heritage Festival week, Thames School of Mines ran an art and paint-making workshop. Over five days, six school groups took part with 100 school students and 20 adults. Wellington artist, Barry Thomas, facilitated the artistic and technical aspects of the workshops with his art and paint-making skills, which included grinding local traditional materials to make the pigments for paint in four different colours (red, yellow, orange and purple).

The finished works were exhibited on the final Saturday of Heritage Week, attracting at least 50 visitors.

CCS funding helped to cover artist fees, artist travel costs and materials. Other income included a charge of $5 per participant.

Image: Painting a picture of local bridge


Image: Carved signpost by Danny Poihipi

Artist, Danny Poihipi, worked with members of both Te Whānau A Apanui and Ngaitai Iwi to carve a sign-post. The project completion report noted that, through the process of working together on this artwork, participants were able to work through some historic hurts that exist between the two iwi. This project received $1200 from CCS.

Image: Ōku Moe Moea – The dream which is bigger than I’.

A film made by a community on the East Coast, with the help of CCS funding, has been released internationally and was presented at an international children's art festival in Washington D.C. in mid-2015.

'Ōku Moe Moea - The dream which is bigger than I am' was developed and written by Shona Hammond Boys from Opotiki, the founder and director of the New Zealand Art House Foundation.

The film and book were featured at the World Children's Art Festival in Washington D.C., where the film was also shown at a special function at the New Zealand Embassy.
The story revolves around a boy living in one of the most beautiful parts of the world - the east coast of New Zealand - overcomes difficult circumstances through realising his creative gifts through art.

The book was published by Rotorua's BMS Books Ltd and director Mike Smith says it's an honour to assist Shona with this project. The trailer featured recently at the successful National Suicide Prevention Conference 2015 in Rotorua.

The film 'Ōku Moe Moea - The dream which is bigger than I am' can be downloaded at: https://vimeo.com/ondemand/artiam

The book can be purchased at: www.bms.co.nz

CCS provided $840 for the sound recording/mixing part of the project.


The CCD (Community Cultural Development) Summit Aotearoa is back! Thursday 10th and Friday 11th March in Hamilton.

This summit is designed to support existing practitioners, people interested in working in the field of CCD, creative spaces, and the community arts sector as a whole, and will take place in the stunning Hamilton Gardens using a variety of beautiful outdoor spaces as well as some indoor conference rooms.

Other arts news
Do you want to receive news from the wider arts sector? Subscribe to our monthly Creative New Zealand Newsletter and check out our past stories

Our next newsletter is due out in May. If you have anything you would like to contribute please let us know.  In the meantime, enjoy the rest of the summer!

Nā tō rourou, nā taku rourou ka ora ai te iwi
With your food basket and my food basket the people will thrive

Briar and Mel
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