05/2016 CCS May Newsletter

Here is your Creative Communities Scheme newsletter

Image: Young people stand by their art in Piopio, Waitomo District.

Kia ora koutou,

Welcome to our May 2016 CCS newsletter. This is a packed one as the financial year is quickly coming to a close. We’ve included information about new CCS agreements, application forms and guidelines and your 2016/17 allocations so please do take some time to read it and contact us if you have any questions at all. 

Information for Administrators

Final Grants Tracking Tool reports

Your final Grants Tracking Tool reports for this financial year are due to us either 8 weeks from closing date of your funding round or 20 June – whichever comes first. If you think you may have difficulty with this please contact us.

Annual Evaluation Report

Each year we ask you to complete the Annual Evaluation Report. This online survey helps us improve the Creative Communities Scheme and our service to you. We also ask you to let us know your funding round closing dates for the 2016/17 financial year. The survey will be sent to you in mid-June.

2016/17 funding allocations

We will advise you of the amount of your 2016/17 Creative Communities Scheme allocation by 1 August 2016. If anyone is planning an assessment committee meeting before that date can you please contact Briar.

New agreements and administrator guidelines

The Creative Communities Scheme funding agreement between your council and Creative New Zealand expires on 30 June. By mid-June we will send out a new agreement for the 1 July 2016 – 30 June 2019 period. The agreements will be sent to your CEO and we will copy this email to you. The agreements will need to be signed by your CEO and returned to us by 15 July 2016.

We will also be attaching new Administrator Guidelines to the agreements. The new guidelines have incorporated useful feedback from you and a few areas have been clarified. We will send you a list of the changes along with the guidelines.

New application forms and application guidelines

Following your feedback we are updating the Creative Communities Scheme application form. You will need to use this application form for all funding rounds that close after 1 July 2016.

The form will be shorter (less photocopying!) and some of the data fields will be different. The Application Guidelines will also be updated and the forms and guidelines will be available for you by the end of May in the CCS Dropbox.

Online resources and reporting – coming soon

From mid-June we will be introducing a new, online, one stop shop for CCS Administrators – the CCS Administrators Hub. Here you’ll be able to find all your CCS guidelines and resources and a link to your new system for online reporting. The reporting mechanism is currently in development but we will have this available by 1 September, in time for reporting against your first funding round. We will provide you with clear instructions and support on reporting when the time comes. If you have any questions in the meantime please contact us.

Those dates at a glance

  • 30 May 

    • New application forms and application guides available on CCS Dropbox
  • 17 June
    • New CCS Agreements and CCS Administrators Guides to you 
    • Annual Evaluation Report sent to you
    • New CCS Administrators Hub available
  • 20 June
    • All final Grants Tracking Tools to be submitted to Creative New Zealand
  • 15 July
    • Signed CCS agreements to be returned to Creative New Zealand
    • Annual Evaluation Report due to be completed
  • 1 August
    • CCS funding allocation advised
  • 1 September
    • Online reporting available

Administrator training

This financial year we have had a large number of CCS administrators. Most of you will have received training from your predecessors but if you would like support please let us know. Support sessions can range from an informal half-hour chat to check if you are on the right path and answer any niggling questions to a longer and more methodical step through the Creative Communities Scheme processes and responsibilities. Mostly we do these by telephone but we can also discuss face-to-face options and regional hui. 

Sharing stories

Please keep sending us images and stories about your projects. We enjoy sharing success stories and they are a great way to explain the value of CCS throughout New Zealand. We are compiling these so they can be shared with assessors and potential applicants across New Zealand.

Project Piopio

Image: Project Piopio

Waitomo Creative Communities Scheme recently funded a project which made a big impression in the tiny township of PioPio, capturing the enthusiasm of local children and supporting them to create art works for the whole community to enjoy. Children planned their works at home and then attended lunchtime workshops for five weeks where they were taught techniques by established artists. Prizes were awarded and the quality of the work was so high, it was decided it should all be shown. Now on display at five buildings throughout the township, the results of the project are a source of great pride for the children and their community alike.  

Staying in touch with your neighbors

Last month we ran regional hui in South Canterbury and Central Otago. A lot of ground was covered around the ins and outs of CCS administration and working strategically to grow the arts. Feedback from these hui showed that there is a real desire to get together more often – to cross-pollinate best practice and develop joint initiatives. Central Otago administrators and assessors have decided to have an annual get-together to look at how they can grow the arts across their region. So this is a reminder to stay in touch with each other where possible. You can find each other’s contact details here


Image: Creative Spaces Conference – Wellington – 2016

Creative Spaces 2020

In April, delegates from creative spaces all around the country gathered in Wellington. Creative spaces are organisations where people can make art, or participate in artistic activities such as theatre, dance, music, film and creative writing. They provide space, resources and assistance to support self-expression, empowerment and self-development. Many of them support people with disabilities and people who experience mental health issues. Some encourage an informal, drop-in approach while others prefer a structured approach, with programmes and workshops in writing, visual and performing arts. You can read more about the conference here. And about the support and resources available to creative spaces on the Arts Access Aotearoa website.

Community Cultural Development (CCD) Summit – Waikato 2016

In May over 100 community arts workers gathered in Waikato for the second CCD Summit. You can find details of the summit programme and handouts from presentershere. There are plans afoot for Rotorua to host the 2017 gathering. Watch this space.

Other arts news

Do you want to receive news from the wider arts sector? Subscribe to our monthly Creative New Zealand newsletter and check out past stories here.


New FAQs

New FAQs in the CCS Dropbox include:
  • Can successful applicants change their projects?
  • What happens if a project can’t be completed within 12 months?
  • Are design projects able to be supported via Creative Communities Scheme?
  • Can the Creative Communities Scheme support museum projects?
  • Can people receive both CCS funding and council funding?
  • What audience numbers should be captured?

Cultural Development Network

Is your council developing arts or cultural plans? You may find the Cultural Planning Framework and other resources that are available via the Cultural Development Networkuseful. CDN is a Melbourne-based agency which works with local government and the arts across Australia. 

Thank you for taking time to read this newsletter. If you have any feedback or questions please let us know.

Nā tō rourou, nā taku rourou ka ora ai te iwi 
With your food basket and my food basket the people will thrive
Briar and Nikhat