09/2016 CCS September Newsletter

This newsletter contains important information about administering CCS so please share it with your assessors.

A ‘love note’ in Whanganui from the Gonville Knitters

Creative Communities Scheme information and updates

Kia ora koutou,

2015/16 (1 July 2015-30 June 2016) was another great year of CCS delivery as you’ll see by the results we’ve captured from your reports. It’s also been a year of change with new agreements established; all resources and guidelines updated; the new online CCS Administrators Hub opened; and a more than 40% turnover of CCS administrators. 

We have also started to work with Local Government New Zealand (LGNZ) with the aim of supporting local council’s to strengthen local arts and cultural activity.

Administrators’ Information

Results from 2015/16

CCS continues to support great arts projects, large and small, throughout New Zealand.  Below is a summary of the results gathered from your reports. 

  • CCS supported 1725 projects and distributed $3,442,637. Grants ranged from $50 to $16,800.
  • 67 local councils were involved, more than 120 council staff, five third party organisations, 450 assessors and 120 city or district councillors.
  • The reach and the diversity of projects supported continues to be strong with more than 60% of projects having Māori, Pasifika, Asian, multicultural or other non-European cultural traditions
  • While we still need to find greater consistency in how we capture participant and audience numbers, projects that were completed reported an average 107 participants and an average audience of 928. The average subsidy per participant or audience member was $1.87.
  • Based on the above participant/audience numbers, projects overall will reach 184,468 participants and an audience of 1.6 million. That’s nearly 1.8 million people involved with CCS!
  • In Auckland CCS projects attracted an additional $2.7 million in other funds and resources making the CCS contribution to these projects just 26% of total revenue.  
  • CCS projects continue to attract significant amounts of volunteer labour and provide a strong focal point for community cultural expression.
  • However, we continue to see a decline in the number of applications received. There has been an average 17% drop since 2011/12.  We will be taking a closer look at this trend over the coming year. We’d be interested in any feedback from you. 

On the CCS Administrators Hub you can also find a selection of projects that were funded during the year. Please consider sharing these with your assessment committees and communities – they may provide some inspiration.

Capturing accurate participant and audience numbers

Capturing participant and audience numbers helps us shows the effectiveness of CCS.

In the CCS Application Guide (section 2.2) we explain the difference between participants and audiences. Active participants are the people involved in making and presenting an artwork or performance, or running and attending a workshop. Viewers or audience members are the people who come to see the finished work or a presentation. 

If the project is presented in a public space, we instruct applicants to only include the people who specifically come to see the art work or performance in the number of viewers/audience members – NOT to include casual passers-by.

It is up to administrators to make sure the numbers reported are accurate. 

How accessible is CCS on your website and via Google?

Applicants need to be able to access information about CCS from your website. In our FAQs there is a check list to help you keep your website up-to-date and accessible.

Resources and support

Welcome new CCS administrators

In 2015/16 we had a more than 40% turnover of CCS administrators. The CCS Administrators Hub is where you will find all your tools including:

  • the CCS Administrators Guide which gives you all the instructions for administering the scheme
  • a collection of FAQs and back issues of this newsletter

We also encourage you to contact other CCS administrators to share best practice, information and collaborate.


You will have received your new Grants Tracking Tool (GTT) reports. Detail on how to complete these can be found on the CCS Administrators Hub.

Health & Safety

Some of you have asked questions about the new health and safety legislation and whether there needs to be health and safety agreements for CCS funded projects.

Based on advice from WorkSafe New Zealand, we don’t believe councils have obligations under the Health & Safety at Work Act for CCS funding arrangements. That’s because CCS funded projects are not outputs of or for a council and are not influenced or directed by a council. Consequently, additional Health & Safety declarations are not necessary and we have not included them in the CCS funding templates. 

However, if you approve funding that will involve your council having a degree of influence or control over the activity then you could ask recipients to sign a declaration. This would not be a formal part of the scheme or processes.
You can find information and advice on the WorkSafe New Zealand website.

Visits by Creative New Zealand staff

In September and October we will be visiting councils in Bay of Plenty, Gisborne, Hawkes Bay, Tararua/North Wairarapa, West Coast and from Tasman down to Selwyn. We will also be running a regional hui for administrators in Waikato hosted by Creative Waikato. If you would like to host a regional hui please let us know.

Sharing success stories

Please keep sending us images and stories about your projects. We compile them so they can be shared with assessors and potential applicants.

Project inspires youth to carry on dancing

Becre8ive, Breakthrough Centre New Zealand Photo by Malcolm Wood.

A school holiday project saw 18 enthusiastic 10 to 19-years-old dance in costume around Marlborough including Seymour Square, Blenheim, and Spring Creek. 

Coordinators, Nicole Pereira and Becre8tive teacher Vita Vaka, aimed to get the young people to explore their own identity and to see how they could positively change attitudes to how they see themselves, their families and community. This was brought about through their performances which encouraged them to work together and develop leadership skills. 

The dances captured diverse historical periods and cultures, such as Samoan, Tongan and European. The performances were filmed and are on YouTube as a music video using Michael Jackson's The Man in the Mirror.

Becre8ive is part of the Breakthrough Centre New Zealand, a national community development organisation which began in Auckland.


Best Creative Place awards

 New Plymouth Len Lye Gallery, winner of the LGNZ 'Best Creative Place'

Creative New Zealand has been working with LGNZ to increase awareness of the positive role arts and culture can play in communities. At the recent LGNZ conference we sponsored an award for ‘Best Creative Place’. The award attracted some fantastic applications. It was won by New Plymouth District Council for the development of the Len Lye Gallery. You can see short videos about all the projects on the LGNZ website. You will need to scroll down.

Keynote speaker Peter Kageyama

Creative New Zealand also supported Peter Kageyama (Florida, USA) to speak at the LGNZ conference. He is the author of For the Love of Cities: The Love Affair Between People and Their Places and Love Where You Live: Creating Emotionally Engaging Places.

Peter spoke about the role artists and the arts can play in making people engage with where they live. He gave examples ‘love notes’. These are the small but surprising things that creative people do that can make an exponential contribution to their communities. Many of the examples he provided were the types of projects that CCS can fund. Read more about Peter’s work on his Fortheloveofcities website.

Love notes in Whanganui

Here are two examples of the types of ‘love notes’ that artists give to communities.

Image one: Another ‘love note’ from the Gonville Knitters – Whanganui Image two: Baxter poem inscribed on a phone booth – another Whanganui ‘love note’

Arts Access Awards

In July the Arts Access Awards took place in the Beehive. These awards celebrate the achievements of individuals and organisations who provide opportunities for people, with limited access to the arts, to participate as artists or audience members. More about the awards on the Arts Access Aotearoa website.

Arts sector news

Do you want to receive news from the wider arts sector? Subscribe to our monthly Creative New Zealand newsletter and check out past stories on our website.

Thank you for your hard work in delivering this scheme. We know from you that this funding makes a significant difference in your communities. Please stay in touch with us and share any ideas you have for improvements.

Nā tō rourou, nā taku rourou ka ora ai te iwi
With your food basket and my food basket the people will thrive
Briar, Nikhat and Raewyn





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