12/2016 CCS December Newsletter

This newsletter contains important information about administering CCS so please share it with your assessors.

Still from “Art of Recovery”, Gap Filler’s Dance-o-Mat: Gap Filler created this project to respond to the lack of spaces for dance post-quake and bring people, life and energy back to the central city.

Creative Communities Scheme information and updates - December

Kia ora koutou,

Here is your final newsletter for 2016! 

Our thoughts are with Bridget (Kaikoura), Maree (Hurunui),Lyne (Marlborough) and CCS administrators in other earthquake-affected areas as they work alongside their colleagues to help rebuild their communities. We know from the Canterbury quakes what an important role the arts can play in rebuilding the infrastructure of the heart (see this trailer for Art of Recovery) and hope we are able to support some heart-strengthening arts projects in these districts over the coming year.

Administrators’ Information

Updating your assessment committee

Following local body elections many of you will be finding new people for your assessment committees. Refreshing the CCS committee is important as it brings new knowledge and local connections into CCS and helps build capacity across the arts sector in your district.

For more information on finding and supporting new assessment committee members see your CCS Administrators Guide.

Submitting all Grants Tracking Tools by 15 December

If you have a Grants Tracking Tool report due before 31 December can you please have this to us by 15 December so it can be processed in time.

Applications from groups that are operating nationally

You may receive applications from groups offering workshops or performances nationally, eg Connected Media, Toro Pikopiko Puppets. Applicants do not have to be based in your district or city however groups/organisations do have to be New Zealand-based and individuals must be New Zealand citizens or permanent residents.

These visiting groups can sometimes offer your community important skills or new experiences that might not otherwise be available, however they can also sometimes be well written applications that may not be well matched to your community. Check the FAQs for some questions your committee might consider to help the decision-making.

Sharing applications and project completion reports

We are developing some mock, high quality applications/project completion reports for you to share with potential and successful applicants. The aim is to give applicants a better understanding of what information is useful to include for different project types. Before we draft these we would like to view a collection of quality applications/project completion reports so the mocks reflect actual practice.  Please email us a couple of applications/reports that your committee felt were of high quality. Note that we will not directly use these as examples but just as a guide for our information.

Council projects

The Administrators Guide states that local council projects are not eligible for support via the Scheme. Questions often come up about what is meant by ‘local council projects’. A local council project means any project developed and run by a council or which is part of the ongoing or core business of a subsidiary of a local council. These subsidiaries may include a library, an art gallery, a museum, a performing arts venue, an economic development agency. 

You can find more information and some example projects in the FAQs on the CCS Administrators Hub

Applications for local histories

We have had a few questions about local histories recently. Local history projects are eligible but may not deliver strongly to any of the three CCS funding criteria. However there is funding available for historical research and oral histories via the Ministry for Culture and Heritage. More detail can be found here.

Funding film projects

We have also had some queries regarding film festivals. Film festivals are not eligible for support however projects which involve artists or groups creating films are eligible. Film includes animation, dance film, documentary film, experimental film, feature film, short film, and moving-image art projects and sits under the ‘multi-disciplinary’ artform category. You can read more detail about artform categories in the Administrators (and Assessors) Guide glossary.

A reminder about websites

A quick scan of council websites shows that there are still a few that have out-of-date documents or information. Please take a moment to review your website using the guidelines about website information on the CCS Administrators Hub.

In particular please make sure that:

  • the Creative Communities Scheme is easily found on your website
  • the application forms and guides are current (cross check these with what is available on the Hub)
  • old documents (ie any that have orange branding) have been removed
  • the scheme is referred to as the Creative Communities Scheme (rather than Creative Communities Funding, Creative Communities NZ Funding Scheme, etc).

Resources and support

Developing arts and cultural plans

Your council will soon be going into the process of developing its Long Term Plans. Many councils will want to include arts and cultural activity in their LTPs and to develop arts and cultural plans that link to the LTPs. The Melbourne-based Cultural Development Network has some excellent resources to support this process.

Resources for finding and supporting new assessors

We have developed some resources to help you find and support new assessors. These include a poster/flyer to help with your recruitment drive and a powerpoint that covers the information contained in the Assessors Guide. We have also updated the Assessors Nomination Form to include a section where nominees can note their relevant experience/knowledge/skills. You can find these resources on the Hub.

Resources for your arts community

The Big Idea is New Zealand’s online hub for creative people and provides resources for the whole creative sector. The site includes work opportunities, event listings, arts stories and creative inspiration. 

News and best practice

Lilliput Libraries - supported by Dunedin Creative Communities Scheme

This month we share a story from Ruth Arnison of Dunedin, who initiated the Lilliput Libraries which are popping up everywhere in the UNESCO City of Literature!

Lilliput Libraries

“When our son was living in Melbourne he sent me a photo of a small community library at the end of his street. After a couple of wakeful nights I came up with the name, Lilliput Libraries, and from there on it’s been all go!

Lilliput Libraries are tiny community libraries scattered around Dunedin's suburbs. They're sited on their guardians’ fence-lines and filled with books which are free for people to take and keep, pass on, or return to the original or another Lilliput Library. Readers are encouraged to pop a replacement book in the Library so they are self-stocking with top ups by their guardians.

Funding assistance from CCS and other community organisations allowed us to pay for the building materials while the guys at the Otago Corrections Facility and Taieri Blokes' Shed donated their skills and time. Local artists, school art groups, university students, community and disability art groups have all donated their time and talents to paint our Lilliput Libraries. As well as supplying paint for the artists, Resene has set up a "drop off" book bin in their Dunedin Resene Color Shop.

The libraries are more than just book suppliers. An elderly man told me the Lilliputs were a destination when he walked his dog. Our postie says he frequently comes across some good books on his rounds, kindy groups walk to them and read stories, guardians say people often stop to ask about the libraries and they get chatting and discover they’ve lived in the same street for years. I had planned to make ten for Dunedin. We currently have 54 with another 40 being built and painted and a long waiting list of people wanting to become involved.

You can find where they are located here.” 

Arts sector news

Do you want to receive news from the wider arts sector? Subscribe to our monthly Creative New Zealand newsletter, check out past stories on our website or follow us on Facebook or Twitter.

Please continue to send us your CCS success stories - these might be images and information from successful projects or things that you have tried as part of your CCS administration and assessment. By sharing these stories with other districts we can keep growing the arts across the country.

Ko ta koutou rourou, ko ta mātou rourou, ka ora ai te iwi
With your food basket and my food basket the people will thrive

Wishing you all a restorative holiday season,
Briar, Nikhat and Raewyn





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