Funding to promote the scheme
Each district or city council is responsible for promoting the scheme in their particular area, and up to 7.5% of the council’s annual CCS allocation can be used for promotion costs. This funding for promotion cannot be used to cover administration costs.
Developing a promotional plan
Promoting the scheme well is key to the success of CCS.
Planning is the first step, and it’s good practice for assessment committees to set aside time to develop a simple promotional plan. The plan should be a work-in-progress that’s discussed and reviewed regularly. We suggest that you do this at the end of each assessment meeting.
To develop a plan targeted to your own community it may help to start by addressing the following questions. We’ve included some tips to help boost your promotional activities.
A sample CCS promotion plan can be found on the CCS Administraotrs Hub.
Who needs to hear about the scheme?
Brainstorm ideas, using your knowledge about your community. Look at past applications to help identify particular groups or communities who haven’t been applying and may need to be targeted.
In thinking about who you need to reach and how to reach them, consider these specific questions:
Who is driving arts activities locally?
What’s new on the local arts scene?
How can we encourage applications from a wide range of groups in our community?
How will we reach young people?
Are there any groups in our target audience that are hard to reach?
Some groups are particularly hard to get to. For them, word-of-mouth is best, but in many cases you’ll need to find a connection with the group to help you access it. Cultural associations, meeting places, schools and social media may be useful starting points. Build on the relationships you already have, eg other council staff, community development agencies or youth workers will be able to provide insights to save you time.
A hard copy brochure about the scheme is available in both English and te reo Māori. PDF versions in English, te reo and other languages can be downloaded from the CCS Administrators Hub.
Where do our groups and communities find information?
Consider the following options for connecting with your community:
Community specific media – many communities have their own radio stations (eg iwi radio stations), newspapers and social media channels. Make sure you identify and use these avenues for reaching all of your community.
Social media - Does your council have a Facebook page? If so, start “liking” and commenting on community groups’ Facebook pages, particularly if they have an arts focus. Post new developments on the council’s page, such as calls for CCS applications, announcements of grants, and interesting activities by previous recipients of CCS grants. Colourful images are a good way to attract attention to your post. But keep your posts short and snappy. You can also pay to boost your posts on Facebook – this is a cost-effective way of targeting specific pages, interest groups and friends of your Facebook audience.
Sharing - Send information to arts and community organisations and local funding databases, so they can include it in their direct mailers, e-newsletters, websites and social media postings.
Networking - Ask people you already know to connect you with the right groups.
Noticeboards and community venues - Ask libraries, community centres and marae to distribute your CCS Brochures and put up posters publicising the scheme.
Community newspapers - Get to know a reporter at your local community paper who has an interest in arts or social issues. While a media release is a good way to sell your news, inviting a local reporter to cover an event or talk to an artist with a new project can be even better. If you decide to advertise in a local paper, ask them whether they will include some editorial space in the paper as well.
Events - Participating in existing community events can create good opportunities for promoting the scheme, but you can also explore options like holding showcase events for the community, or public talks or seminars. The opening of a new venue, for example, may be an excellent opportunity for these kinds of activities. Creative New Zealand asks that successful applicants acknowledge the assistance of the scheme verbally at event openings, performances and so on.
What are our messages?
Announcing lists of successful applicants is a good way of promoting the scheme. This can be done through the local media or the council’s website.
Is there a story to be told?
Audiences will often engage with a story that illustrates the benefits of the scheme, and so a newspaper article will attract more attention than an advertisement. Look for success stories from previous recipients, and consider inviting them to share their stories at seminars and events or through social media.
What resources or opportunities already exist in our community?
Your website and Facebook page, council newsletters, community meetings, events and launches all provide opportunities for promoting the scheme. Arts activities are often visually engaging, so include funding recipients in community events as performers and speakers.
A brochure about the scheme is available in both English and te reo Māori. PDF versions of this brochure are also available, in English, te reo and other languages; you can download these from the Creative Communities Scheme Administrators Hub.
Using the CCS logo in your promotional activities
You should use the CCS logo widely to increase awareness of the Creative Communities Scheme, eg on council websites and community noticeboards and in newspaper advertisements.
All successful applicants are expected to use the CCS logo in publicity for their project, and should follow the guidelines for using it. Successful applicants should also acknowledge the assistance of the scheme verbally at event openings, performances and so on.
The logo and guidelines for use can be downloaded from the Creative New Zealand website, at: http://www.creativenz.govt.nz/about-creative-new-zealand/logos